Writing an Effective Letter
Communicating with your Bishop on serious concerns that are not being effectively handled at the parish level is an important task for the Catholic layman. The Vatican II document, Lumen Gentium, states the "To the extent of their knowledge, competence or authority the laity are entitled, and indeed sometimes duty-bound, to express their opinion on matters which concern the good of the church."
It is important to always keep a respectful tone in your letter. Begin the letter by acknowledging and praising the Bishop's leadership. Then state your concern as accurately as possible using facts and observations that demonstrate your point clearly. Conclude by appealing to him as your shepherd and ask him to help you in this most serious matter. The Prayer of Episcopal Consecration says, "May he be a shepherd to Your holy flock."
To increase the impact of your letters, write legibly or use a computer or typewriter, and include your name and address so your Bishop can respond. Additionally, limit them to one page. You should first state the issue that you are concerned about, then support your position, and, finally, ask the Bishop to respond and explain his position. Avoid exaggeration and, when appropriate, document your position with Scripture or Church documents.
It is proper to follow up your Bishop's response (or lack thereof) with another brief letter, regardless of the position they have taken. If your Bishop agrees with you, send a letter of thanks for his stand. If your Bishop disagrees with your position, reply with a brief letter quoting the section of his letter with which you take issue, restate your position, and supply individual additional evidence and support it.
Letter-writing Tips
- Keep your letters to one page.
- Focus only on one topic.
- Write legibly or use a computer/typewriter.
- Maintain an attitude of respect while being firm on your concern for the issue.
- Follow up to your Bishop's responses (or lack thereof).
- Always keep a copy of your letter for future reference.